How to convert machine-printed text into an editable text file
By premsingh
Those times have passed away when writers used pen and paper to write their articles. story or fiction etc. Most of the writers now use computers for preparing their articles. Earlier, one has to mark pages in different books and use the material later on from these books. With changing times, techniques for collecting material from various sources have also changed. Most of the material is now available online. However, some of the content on the net is in PDF format and copying of this material is disabled. Some of the material is available only in printed books or in reference guides. In such cases, no choice is available except collecting the information from various sources by xeroxing and type the material in your computer for further editing. At that point of time, the question might have struck to your mind if anyhow you could transfer all the text from the books to your computer without feeding the data manually. Its no more a dream, one can really do it without much hassle. How?
Gone are the days of typing, technologies like OCR (Optical Character Recognition) and ICR ( Intelligent Character Recognition) have made it possible to convert machine printed text or hand written text and translate the characters into ASCII text files that can easily be edited using Word Pad. Any text from the books or any other print source is scanned first and translated with the help of OCR technology.
Several software are available to convert the machine-printed text to editable text. New all in one printer from HP have bundled software that helps printers performing multitask like scan, photo printing and conversion of scan text into word (doc/rich text format) and PDF files. These printers are very useful to accomplish multiple tasks. The following functions are carried out using an all-in-one printer:
1. Printing
2. Copying
3. Scanning
4. Photo-printing
My objective here is not to go into these details of several functions of these printers but I am telling all this to make the point clear. It can be done with a scanner also.
Steps to convert machine-print text to editable text:
1. Scan the machine print-text (from books, magazines etc) either using a scanner or HP all- in - one printer. HP scanner or printer comes with software that includes OCR technology.
2. While scanning click the “scan” tab and check the box "document" and not the "picture".
3.Select "Yes" against the box "Scan the editable text (OCR)"
4. Select "Yes" or "No" against the box "Original contains picture" depending on the presence or absence of the graphics.
5. Next step is to select one of the options shown against the box "Scan to". You can choose either "save to file" if you wish to open it later or "Word Pad" if interested to open the file immediately to edit.
The Process illustrated
Click thumbnail to view full-size
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Steps to convert machine-print text to editable text:
1. Scan the machine print-text (from books, magazines etc) either using a scanner or HP all- in - one printer. HP scanner or printer comes with software that includes OCR technology.
2. While scanning click the “scan” tab and check the box "document" and not the "picture".
3.Select "Yes" against the box "Scan the editable text (OCR)"
4. Select "Yes" or "No" against the box "Original contains picture" depending on the presence or absence of the graphics.
5. Next step is to select one of the options shown against the box "Scan to". You can choose either "save to file" if you wish to open it later or "Word Pad" if interested to open the file immediately to edit.
HP Scanner/All-in-One/Printer with scanning capabilities come bundled with I.R.I.S. OCR software, an easy to use application to convert scanned paper documents into electronic information. I.R.I.S. OCR software quickly analyzes documents, images or PDF files and sends them entirely retyped into other application.
Readiris Pro 11 is the best OCR solution for home and professional users. Save an incredible amount of time when converting any paper, PDF and image documents into digital files you can edit, share and save!
Advance features of Readiris Pro 11
1. From paper to e-mail, Word, Excel and PDF files
Open any image or PDF file to reproduce it within seconds in more than 20 different applications such as Word, Excel, Acrobat, Internet Explorer, Netscape, WordPerfect, StarOffice and many others. With the Autoformat™ technology you'll even get your text, tables and images perfectly positioned as in the original document for easy document editing.
2. Convert and generate PDF files
The extended PDF support makes Readiris Pro 11 the smart PDF conversion solution.
Whether you need to extract text from a PDF or create a PDF file from a scanned document, Readiris Pro 11 is the right solution.
3. Unique combination of speed and accuracy!
Up to 30% more accurate than the previous version, Readiris Pro 11 perfectly reproduces words, numbers, graphics, titles, hand printed text, tables, columns, etc. Get fully editable documents identical to the originals in seconds!
In other words, with Readiris Pro 11, all your paper documents will be recognized and converted to editable text faster, easier and more accurately than ever before. And best of all, Readiris Pro 11 is so easy to use, you'll be up and running instantly!
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Limitations:
Human interventions are needed to correct the marks that are not recognized correctly by the OCR systems. Such human intervention increases costs and delays. OCR technology can recognize only few fonts like "Aerial" and "New Times Romain". ICR technology is used for hand written text but cursive writing may not be recognized.
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Comments
i have a hp c4400 sereis biut do not have the disk to install the IRIS reader is there a way I can download the software that I can scan and edit documents without the software
hi frends i m converting french script mt scanned tiff images successfully with 99% acrsy. for more detail contact: dirtymind635@yahoo.com
or: 08290729527
I may help you to convert French script font mail me to
qualitychecksoft@yahoo.com
hi every one , p lz iwant cursive font image tiff file to ms-word?
Dear Sir,
I am using ABBY Finereader 10.0 Professional Edition. I need to convert text images in Tiff format which is in "French Script MT" script font. Is there any ready made well trained user pattern file (.ptn) that can be incorporated into the ocr engine. Or else please guide me how to do the training in the best possible way without any flaws. A systematic guide is not available anywhere in this aspect.
I need to convert image to text but my image content text full "French Script MT" only. Please send me related this links and what is the cost of Software.
My E-Mail Address Is mayurg9922@yahoo.in
Thanks
It's greate.
Thank you.
Well written article, i like the content useful and informative, you made it easy to understand,nice tutorials on how to convert machine print text to editable text.
Hi,
I need to convert image to text but my image content text full "French Script MT" only. Please send me related this links and what is the cost of Software.
Thanks
Janakiraman.S
Hi I would like to know if there is any software to convert cursive writing image to text.. please help asap
thanks toyboyclip
UseFul Hub
very useful. I find good way to convert. thank a lot.
Really awesome information here. Very helpful in my case. Keep going on..
TopScan Handheld Text Scanner www.text-scanner.com is the ideal text scanner, simply slide the TopScan Handheld scanner over the printed text, and automatically it will transfer the scanned text directly to the computer.
Topscan "Text scanner" has the most accurate result in the market; it is the fastest scanner available (scans 1000 words per minute).
The Topscan Handheld scanner comes with free features such as Text to speech: you scan the computer will speak, and free language support.
Text-to-Speech Engine
With the text-to-speech (TTS) feature included with TopScan Text Scanner you can scan a word or sentence and your PC will instantly pronounce it for you in a real, human-like voice, a feature that is extremely helpful for those learning English or any other language. It’s also especially valuable to children that are learning how to read and pronounce words as well as to vision impaired, learning disabled, and dyslexic individuals. Text-to-speech can also be upgraded in quality with an optional software download available
How It Works – Scan and Paste
TopScan Text Scanner is very user friendly, can be set for right - or left-handed scanning, and is used no differently than your conventional marker. Say you are reading a book for class and need to highlight important passages. Simply scan across the piece of information you wish to highlight and the job is done. The information will be instantly pasted into whatever Windows application is open at the time and be available for further editing and saving. Scan and paste.
TopScan Advantages
• Sophisticated Technology at an Affordable Cost
• Paste all your highlighted sentences into windows applications within seconds.
• Scan easily across a line of text without any extra buttons
• Scans formulas, hand-writing or foreign texts in their original style and appearance
Languages : English, Spanish, French, Italian, German, Dutch, Swedish, Norwegian, Finnish, Russian, Turkish and Greek.
Thanks for the great articles!
TechNation
thanks ahmad.
Thank you Prem Singh this is a really useful software.
Kind Regrads
Thanks Sarah, this article provided you the answer to your question.
Thanks for sharing. I found my answer here.
You may find garbage but negligible. In fact, it depends mainly on the effiveness of OCR technology in recognising the several type of fonts. Hope this helps you, beatsme. Thanks for valueble comments.
I've always wanted to convert scanned documents into text. But all I get are garbage. I hope this works. Thanks for sharing this.
It gives me great pleasure to have comments from good hubbers like you. Thanks SweetiePie
Very informative and quick how to! Thanks for sharing.
premsingh 3 months ago
Gary, you may download the software from HP site and you need not download IRIS reader separately as all new printers come with compatibility.